Bidding Documents Question and Answer Board

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Contract Number: 15-266-4H4  

The District's responses to questions presented on this page are NOT binding to the bidding documents.

Any official interpretation or change to the bidding documents will be made only by an addendum
duly issued to all plan holders on record by the Director of Procurement and Materials Management


Question: Specification Section 11350 Odor Control System Part 2.2 - Comment; Perry Fiberglass Products, Inc. is an established manufacturer of activated carbon odor control systems. Question: Can Perry Fiberglass Products, Inc. be added as a named supplier? ABOUT PERRY: Perry Fiberglass Products, Inc. was established in 1984 by Thomas Pulliam. Thomas Pulliam sold the company to his son Chad Pulliam in 2005. Perry Fiberglass is headquartered in Rockledge, Florida and manufactures all of its FRP products in Elyria, Ohio. We develop, design and manufacture equipment for the treatment of odorous compounds in air-streams. We remain set apart from other odor control companies by providing a complete turn-key system. Perry Fiberglass is in the business of supporting owners and engineers by providing technologically developed and improved odor control and air pollution control equipment Our mission is to provide quality engineered products at a competitive price and in compliance with recognized codes and standards. Our emphasis on quality and excellent customer service by trained personnel is paramount to our success. COMPANY EXPERIENCE: • Over 30 years of experience designing and manufacturing FRP ductwork, dampers, piping, stacks and other FRP components. • Over 10 years of experience designing and manufacturing odor control and air pollution control equipment. • Installations all over North America.
Date of Question: 4/3/2021 8:50:15 AM
         MWRDGC RESPONSE  1:   Section 11350, Part 2.2.A.2 allows “Approved equal”. Refer to Section 01600, Part 1.9 for substitution or “or equal” requirements
        Date of Answer:   4/5/2021 8:37:07 AM



Subject6:  Drawings S-101 and S-201
Question: Drawings S-101 and S-201 call out a louver schedule in the specifications. I cannot find this schedule. Please provide where it is located.
Date of Question: 4/2/2021 2:05:53 PM
         MWRDGC RESPONSE  1:   The Contractor shall refer to Section 11350 "Odor Control System" for louvers schedule.
        Date of Answer:   4/3/2021 2:35:41 PM



Subject5:  Valve Chamber decommissioning Sheet P-105
Question: It appears that filling the valve chamber and shafts have been deleted in this rebid. Note #2 still refers to filling chamber and shafts with flowable fill. Please verify all flowable fill of the shaft and chamber is not part of this bid.
Date of Question: 4/1/2021 3:44:37 PM
         MWRDGC RESPONSE  1:   Refer to revised Drawing P-105 in upcoming Addendum 2 and bid as specified.
        Date of Answer:   4/2/2021 3:11:06 PM



Subject4:  Bonfire Link
Question: Is the bonfire link active? We cannot see the bid opportunity to add it to our list of projects.
Date of Question: 3/22/2021 11:58:36 AM
         MWRDGC RESPONSE  1:   The District confirmed that the Bonfire portal is active. Submissions will only be accepted via an electronic upload to the Bonfire portal. Per contract specification SUBMISSION VIA THE BONFIRE PORTAL, “(1) To upload submissions on the Bonfire portal, go to the Bonfire project page link listed under the “Bidding Documents” link on the MWRD portal (WWW.MWRD.ORG, under DOING BUSINESS -> PROCUREMENT & MATERIALS MANAGEMENT -> CONTRACT ANNOUNCEMENTS -> BIDDING DOCUMENTS -> ADDITIONAL DOCUMENTS.) This Bonfire link is unique to each solicitation. (2) The Bonfire link will take you to the Bonfire project page for the solicitation. On this page you will see the project details, key project dates, a list of the requested information (including the file type), and public notices (if applicable). At the bottom of the page there is a link to “Log in / Register.” Click this link.” Additional instructions for uploading submissions on the Bonfire portal are included in Volume 1 of the Contract Documents, SUBMISSION VIA THE BONFIRE PORTAL on pages “Bonfire-1” and “Bonfire-2”, immediately after the Invitation to Bid.
        Date of Answer:   3/23/2021 10:44:42 AM



Subject3:  Estimated Cost/ Contract Award
Question: This is the fourth time this contract has been advertised. The fist time no bids were received as the District’s estimated cost was too low. For the two subsequent bid openings, the District did increase the estimated cost & multiple competitive bids were received. In both instances, the bids received were above the estimated cost & the District rejected the bids. The estimated cost for the current advertisement is the same as the previous one even though no appreciable changes were made to the scope of work & fifteen months has passed since the previous bid opening. It is not reasonable to assume the bids will decrease in value. Please clarify the District’s intent for this contract. Confirm the District will recommend award on a bid that is above the estimated cost.
Date of Question: 3/4/2021 11:16:48 AM
         MWRDGC RESPONSE  1:   The Board of Commissioners authorized an amended scope and re-advertisement of this contract at their meeting on December 17, 2020. Per the Invitation to Bid, page I-5, "The contract will be awarded to the lowest responsible, responsive bidder, unless all bids are rejected."
        Date of Answer:   3/10/2021 12:25:58 PM



Subject2:  Bid Extension
Question: The North American Tunneling market has been flooded with bids in Q1 of 2021. Currently there are at least 4 large tunneling projects with bid submissions in the last week of March 2021. We request an extension of 2 weeks to the bid date in order to fully develop the most competitive approach for this project.
Date of Question: 3/2/2021 8:02:40 AM
         MWRDGC RESPONSE  1:   Per Addendum 1, the bid due date has been changed to April 13, 2021.
        Date of Answer:   3/9/2021 1:18:01 PM



Subject1:  Pre-Bid Meeting
Question: Please advise as to whether there will be a mandatory pre-bid site walk-through or technical conference. If so, provide date, time & location for each.
Date of Question: 3/1/2021 8:31:22 AM
         MWRDGC RESPONSE  1:   Due to Covid-19 safety protocols, a mandatory pre-bid site walk-through and technical conference will not be held. The Contractor may request to schedule an optional site visit with the District, however District staff will not be permitted to answer any questions during the visit. All questions must be submitted online. Please refer to the Invitation to Bid, Page I-5, Paragraphs 4 and 5, “The Project Manager for this contract is Mr. Brian Wawczak. This Project Manager will provide online responses to online inquiries. The contact person for site visits is Rick Belair at (773) 256-3663.”
        Date of Answer:   3/1/2021 10:27:26 AM